--- title: "Agents: Super Ledgers—Track & Reconcile" description: Track Super I Owe and Super Owed to Me, review each pay period, sync to Xero, and reconcile super payment records. --- [Skip to content](https://help.hotgiggity.com/hg-support/agents-super-ledgers-track-reconcile#main-content) English - Australia Show submenu for translations [![Hot Giggity](https://help.hotgiggity.com/hs-fs/hubfs/Hot%20Giggity%20Logo%20white%20pink%20transparent-1.png?width=240&height=57&name=Hot%20Giggity%20Logo%20white%20pink%20transparent-1.png)](https://20228549.hs-sites.com/hg-support?hsLang=en-au) Open main navigation Close main navigation - English - Australia Show submenu for translations - [Contact us](mailto:support@hotgiggity.com) [Contact us](mailto:support@hotgiggity.com) How can we help you? - There are no suggestions because the search field is empty. 1. [Hot Giggity Support](https://help.hotgiggity.com/hg-support?hsLang=en-au) 2. [Agents](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au) 3. [Superannuation (Australian Only)](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#superannuation-australian-only) # Agents: Super Ledgers—Track & Reconcile ### Performer eligibility — ATO guidance reviewed 13 October 2026 > An ABN, invoice, hobbyist status or retirement does not automatically remove super obligations for individual performers. Check legal liability for the performance payment and any applicable exception. Hot Giggity’s entity setting and invoicing model must reflect the actual engagement; they do not decide legal liability. > > [Read the eligibility and responsibility guide](https://20228549.hs-sites.com/hg-support/superannuation-compliance-how-hot-giggity-supports-it?hsLang=en-au) or the [ATO performer guidance](https://www.ato.gov.au/businesses-and-organisations/super-for-employers/work-out-if-you-have-to-pay-super/super-for-sportspeople-performers-film-makers-and-related-activities) (updated 16 September 2026). ### Payday Super update — effective 1 July 2026 > For eligible payments made on or after 1 July 2026, pay super each payday. Contributions generally need to reach the worker’s super fund within 7 business days after the related payment, subject to applicable exceptions. Submit promptly and allow for clearing-house processing time. > > Quarterly date filters remain useful for reporting and reconciliation, but do not permit you to defer current super payments until quarter-end. [Read our Payday Super payment timing guide](https://20228549.hs-sites.com/hg-support/superannuation-compliance-how-hot-giggity-supports-it?hsLang=en-au). ### What the Super Ledgers do Hot Giggity’s Super Ledgers keep all Superannuation Guarantee (SG) activity in one place so you can see what you owe, what you’ve collected, and what’s paid—per booking, act, and period. - **Super I Owe:** SG you (the hirer) must pay to funds for sole-trader performers. - **Super Owed to Me:** SG you’ve billed to venues (appears on your Agency invoice) and expect to collect. ### ![](https://help.hotgiggity.com/hubfs/Knowledge%20Base%20Import/B2mzpAks0CojmSI6LFlgMcQEzag8h7btLQ.png) ### Columns you’ll see (per row) - **Booking Date** – the gig date tied to the SG calculation. - **Booking Title** – venue @ act context for easy matching. - **Contact Name** – the sole-trader payee. - **Status** – Pending / Paid (you can update this). - **Super Fee** – the SG amount (GST-free). - **Related Invoice** – link to the invoice the SG relates to. - **Actions** – view fund details, mark paid, or sync (Xero users). ### Filters & views - **Contacts / Venues** – narrow down to a single act or a specific hirer relationship. - **Date filter** – Month, Quarter, or **Custom range** (use this for quarter-end). - **Status** – focus on Pending items that still need remittance. ### Payment workflow for each pay period 1. Filter the Super Ledger to the relevant pay period or custom date range. Check the related payment dates so each contribution is submitted in time to reach the fund by its deadline. 2. **Select all** pending rows (or pick specific gigs). 3. **Export CSV** (for audit or non-Xero clearing houses). 4. **If you use Xero,**follow the Xero how-to: [Pay Super with Xero (AU Payroll) — Hot Giggity Integration (Agents)](https://20228549.hs-sites.com/hg-support/pay-super-with-xero-au-payroll?hsLang=en-au) 5. Pay super each payday through your supported payment method. Ensure the contribution reaches the fund within the applicable Payday Super deadline; submitting a payment is not the same as the fund receiving it. 6. **Mark Paid** in HG (bulk or per item) once you have the payment confirmation/PRN. ![](https://help.hotgiggity.com/hubfs/Knowledge%20Base%20Import/CTh07PcTWwXcdbhWKFtYFtQ64-ZsCAa9-g.png) ### Viewing fund details (when you need them) From either ledger, click **Actions → View Super Account Details** to see: - **Fund name**, **ABN**, **USI** - **Member number** (and other identifiers) ![](https://help.hotgiggity.com/hubfs/Knowledge%20Base%20Import/JFtBQrTpXD7RBJbrulfiGAFvK6Wob6hOmQ.png) ### Reconciliation tips - Use the Related Invoice link to open the source document when numbers don’t line up. - If a row can’t sync to Xero, check the Sole Trader Payroll Mapping (employee not mapped) or missing fund details in Manage → My Act Roster → ⋯ View Super Account Details. - Rounding is handled per line; totals reconcile to the cent across ledgers and invoices. ### FAQs Can I use weekly, fortnightly or monthly periods? Create the payroll calendar you need in Xero, then select that calendar in Hot Giggity’s Xero Settings. Match the ledger date range and pay run to the relevant period. The calendar or reporting period does not extend the applicable Payday Super deadline. **Does GST ever apply to SG?** No. SG is **GST-free**. GST applies only to taxable fee/commission items on invoices. **What changes if the performer is a company/trust?** SG doesn’t apply; those gigs won’t appear in **Super I Owe**. --- ### How to stay compliant (at a glance) - Keep entity types and fund details current (acts maintain this in their profile). - Use the ledgers to ensure every eligible gig has SG scheduled. - Pay super each payday through your supported payment method. Ensure the contribution reaches the fund within the applicable Payday Super deadline; submitting a payment is not the same as the fund receiving it. - Mark Paid and file PRNs alongside invoices for your audit trail. ### Got questions? If you have any questions about anything in this article, please email [support@hotgiggity.com](mailto:support@hotgiggity.com). - [Artists & Entertainers](https://help.hotgiggity.com/hg-support/artists-entertainers?hsLang=en-au#main-content) - [Getting Started](https://help.hotgiggity.com/hg-support/artists-entertainers?hsLang=en-au#getting-started) - [Invoice Management](https://help.hotgiggity.com/hg-support/artists-entertainers?hsLang=en-au#invoice-management) - [Superannuation (Australia Only)](https://help.hotgiggity.com/hg-support/artists-entertainers?hsLang=en-au#superannuation-australia-only) - [Creating & Managing Your Own Bookings](https://help.hotgiggity.com/hg-support/artists-entertainers?hsLang=en-au#creating-managing-your-own-bookings) - [Promoting Your Gigs](https://help.hotgiggity.com/hg-support/artists-entertainers?hsLang=en-au#promoting-your-gigs) - [Apply to Play](https://help.hotgiggity.com/hg-support/artists-entertainers?hsLang=en-au#apply-to-play) - [FAQs](https://help.hotgiggity.com/hg-support/artists-entertainers?hsLang=en-au#faqs) - [Agents](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#main-content) - [Agency Profile Management](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#agency-profile-management) - [Venue Management](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#venue-management) - [Artist Management](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#artist-management) - [Booking Management](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#booking-management) - [Invoice Management](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#invoice-management) - [Superannuation (Australian Only)](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#superannuation-australian-only) - [Promoting Your Gigs](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#promoting-your-gigs) - [FAQs](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#faqs) - [Venues](https://help.hotgiggity.com/hg-support/venues?hsLang=en-au#main-content) - [Getting Started](https://help.hotgiggity.com/hg-support/venues?hsLang=en-au#getting-started) - [Booking Management](https://help.hotgiggity.com/hg-support/venues?hsLang=en-au#booking-management) - [Invoice Management](https://help.hotgiggity.com/hg-support/venues?hsLang=en-au#invoice-management) - [Promoting Your Gigs](https://help.hotgiggity.com/hg-support/venues?hsLang=en-au#promoting-your-gigs) - [Superannuation (Australia Only)](https://help.hotgiggity.com/hg-support/venues?hsLang=en-au#superannuation-australia-only) - [FAQs](https://help.hotgiggity.com/hg-support/venues?hsLang=en-au#faqs) - [General](https://help.hotgiggity.com/hg-support/general?hsLang=en-au#main-content) - [Superannuation (Australia Only)](https://help.hotgiggity.com/hg-support/general?hsLang=en-au#superannuation-australia-only) - [FAQs](https://help.hotgiggity.com/hg-support/general?hsLang=en-au#faqs) - [FAQs](https://help.hotgiggity.com/hg-support/faqs?hsLang=en-au#main-content) - [General FAQs](https://help.hotgiggity.com/hg-support/faqs?hsLang=en-au#general-faqs) - [Artists & Entertainers FAQs](https://help.hotgiggity.com/hg-support/faqs?hsLang=en-au#artists-entertainers-faqs) - [Agents FAQs](https://help.hotgiggity.com/hg-support/faqs?hsLang=en-au#agents-faqs) - [Venues FAQs](https://help.hotgiggity.com/hg-support/faqs?hsLang=en-au#venues-faqs) [mailto:support@hotgiggity.com](mailto:support@hotgiggity.com) Copyright © 2026, Hot Giggity Pty Ltd