---
title: "When an sole trader adds super details: what you will see (agents)"
description: "Learn what happens when an artist switches to Sole Trader: notifications, recalculated fees, Super I Owe entries, and GST-free super on invoices."
---
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# When an sole trader adds super details: what you will see (agents)
### Performer eligibility — ATO guidance reviewed 13 October 2026
> An ABN, invoice, hobbyist status or retirement does not automatically remove super obligations for individual performers. Check legal liability for the performance payment and any applicable exception. Hot Giggity’s entity setting and invoicing model must reflect the actual engagement; they do not decide legal liability.
>
> [Read the eligibility and responsibility guide](https://20228549.hs-sites.com/hg-support/superannuation-compliance-how-hot-giggity-supports-it?hsLang=en-au) or the [ATO performer guidance](https://www.ato.gov.au/businesses-and-organisations/super-for-employers/work-out-if-you-have-to-pay-super/super-for-sportspeople-performers-film-makers-and-related-activities) (updated 16 September 2026).
### Payday Super update — effective 1 July 2026
> For eligible payments made on or after 1 July 2026, pay super each payday. Contributions generally need to reach the worker’s super fund within 7 business days after the related payment, subject to applicable exceptions. Submit promptly and allow for clearing-house processing time.
>
> Quarterly date filters remain useful for reporting and reconciliation, but do not permit you to defer current super payments until quarter-end. [Read our Payday Super payment timing guide](https://20228549.hs-sites.com/hg-support/superannuation-compliance-how-hot-giggity-supports-it?hsLang=en-au).
**Audience:** Agents
**Applies to:** Sole-trader artists (or act owners) who add/update their legal entity and super fund details in Hot Giggity
---
### At a Glance
- You’ll get a notification when an artist switches their legal entity to **Sole Trader**.
- Hot Giggity will **recalculate all forward bookings** for acts owned by that artist so the legacy gig fee is treated as a **Performance Fee (incl. super)**.
- The **super component** for each affected booking will appear in your **Super Ledgers → Super I Owe**.
- The artist’s invoice will **auto-update**: the gig line shows the **invoiceable amount (ex-GST)** and a **separate, GST-free super section** is added at the bottom.
---
### 1) The notification you’ll receive
When an artist updates their legal entity to **Sole Trader**, you’ll see a system notification:
> “{Artist Name}’s legal entity has been updated to Sole Trader. As a result, the performance fee has been adjusted on their bookings to reflect superannuation requirements.”
This tells you that super now applies to bookings where that artist (or their act) is the payee and the payment is for a covered performance or required support activity and no applicable exception removes the obligation.
---
### 2) How forward bookings are recalculated
For all **future-dated bookings** where the artist is the act owner:
- The **legacy Gig Fee** you previously agreed becomes the **Performance Fee (including super)**.
- Hot Giggity derives the split at the current SG rate:
- **Invoiceable amount (ex-super)** = Performance Fee ÷ **1.12**
- **Super owed** = Performance Fee − Invoiceable labour amount
### Quick examples
- Performance Fee (incl. super) **$500** → Fee excl super **$446.43**, Super **$53.57**
### GST treatment (if the artist is GST-registered)
- **GST applies to the invoice amount only.**
- **Super is GST-free** and **excluded from GST calculations**.
---
### 3) Where you’ll see it: Super Ledgers → “Super I Owe”
As the payer (venue or agent), each affected booking will create/update a row in **Super Ledgers → Super I Owe** showing:
- Booking/gig details
- Artist/act
- **Super amount owed**
- Status (e.g., **Owed** until you mark it paid via your clearing house or payroll system)
Use the date filter (month or custom range) to review your obligations for a period. For eligible payments made on or after 1 July 2026, pay super each payday. Contributions generally need to reach the worker’s super fund within 7 business days after the related payment, subject to applicable exceptions. Submit promptly and allow for clearing-house processing time.
---
### 4) What the artist’s invoice looks like after the update
The artist’s invoice for each affected booking will automatically re-render to show:
- A **Gig line item** equal to the **invoiceable amount (ex-GST)** (i.e., Performance Fee ÷ 1.12)
- A **separate “Superannuation Owed” section** at the bottom, for the amount you’ll remit to the artist’s super fund including the artist's fund details.
- **GST (if applicable) is calculated on the labour amount**, not on the super
This keeps the artist’s fee (paid to their bank) and the super contribution (paid to their fund) clearly separated and compliant.
---
### FAQs
**Q: Do past (already-completed) bookings change?**
A: No. Only **forward bookings** are recalculated.
**Q: What about existing invoices I’ve already sent?**
A: Any **new or unissued** invoices tied to forward bookings will reflect the new split.
Q: What if the act includes multiple performers?A: Assess SG for each eligible individual you are legally liable to pay for the covered performance or required support activity. If you enable per-player invoicing, each sole-trader’s super will be shown and tracked against their ledger entry.
**Q: The artist isn’t GST-registered. What changes?**
A: There will simply be **no GST line** on their invoice; the **super line remains GST-free** either way.
Q: When exactly is super due? A: For eligible payments made on or after 1 July 2026, pay super each payday. Contributions generally need to reach the worker’s super fund within 7 business days after the related payment, subject to applicable exceptions. Submit promptly and allow for clearing-house processing time.
### Got Questions?
If you have any questions about this article, please email [support@hotgiggity.com](mailto:support@hotgiggity.com).
- [Artists & Entertainers](https://help.hotgiggity.com/hg-support/artists-entertainers?hsLang=en-au#main-content)
- [Getting Started](https://help.hotgiggity.com/hg-support/artists-entertainers?hsLang=en-au#getting-started)
- [Invoice Management](https://help.hotgiggity.com/hg-support/artists-entertainers?hsLang=en-au#invoice-management)
- [Superannuation (Australia Only)](https://help.hotgiggity.com/hg-support/artists-entertainers?hsLang=en-au#superannuation-australia-only)
- [Creating & Managing Your Own Bookings](https://help.hotgiggity.com/hg-support/artists-entertainers?hsLang=en-au#creating-managing-your-own-bookings)
- [Promoting Your Gigs](https://help.hotgiggity.com/hg-support/artists-entertainers?hsLang=en-au#promoting-your-gigs)
- [Apply to Play](https://help.hotgiggity.com/hg-support/artists-entertainers?hsLang=en-au#apply-to-play)
- [FAQs](https://help.hotgiggity.com/hg-support/artists-entertainers?hsLang=en-au#faqs)
- [Agents](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#main-content)
- [Agency Profile Management](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#agency-profile-management)
- [Venue Management](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#venue-management)
- [Artist Management](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#artist-management)
- [Booking Management](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#booking-management)
- [Invoice Management](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#invoice-management)
- [Superannuation (Australian Only)](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#superannuation-australian-only)
- [Promoting Your Gigs](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#promoting-your-gigs)
- [FAQs](https://help.hotgiggity.com/hg-support/agents?hsLang=en-au#faqs)
- [Venues](https://help.hotgiggity.com/hg-support/venues?hsLang=en-au#main-content)
- [Getting Started](https://help.hotgiggity.com/hg-support/venues?hsLang=en-au#getting-started)
- [Booking Management](https://help.hotgiggity.com/hg-support/venues?hsLang=en-au#booking-management)
- [Invoice Management](https://help.hotgiggity.com/hg-support/venues?hsLang=en-au#invoice-management)
- [Promoting Your Gigs](https://help.hotgiggity.com/hg-support/venues?hsLang=en-au#promoting-your-gigs)
- [Superannuation (Australia Only)](https://help.hotgiggity.com/hg-support/venues?hsLang=en-au#superannuation-australia-only)
- [FAQs](https://help.hotgiggity.com/hg-support/venues?hsLang=en-au#faqs)
- [General](https://help.hotgiggity.com/hg-support/general?hsLang=en-au#main-content)
- [Superannuation (Australia Only)](https://help.hotgiggity.com/hg-support/general?hsLang=en-au#superannuation-australia-only)
- [FAQs](https://help.hotgiggity.com/hg-support/general?hsLang=en-au#faqs)
- [FAQs](https://help.hotgiggity.com/hg-support/faqs?hsLang=en-au#main-content)
- [General FAQs](https://help.hotgiggity.com/hg-support/faqs?hsLang=en-au#general-faqs)
- [Artists & Entertainers FAQs](https://help.hotgiggity.com/hg-support/faqs?hsLang=en-au#artists-entertainers-faqs)
- [Agents FAQs](https://help.hotgiggity.com/hg-support/faqs?hsLang=en-au#agents-faqs)
- [Venues FAQs](https://help.hotgiggity.com/hg-support/faqs?hsLang=en-au#venues-faqs)
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